Create Better MS Access Reports
Report Builder for Microsoft Access helps you create dynamic, professional-looking reports fast! The easy-to-understand wizard helps you with complex tasks like calculated fields, adding subreports, customizing styles, as well as grouping and sorting. Download a free trial today!
As we have seen in a previous Microsoft Access report article, we can alternate row colors in our Access reports. You can also add grouping to your report, which breaks related data into groups of records. We can format the report, and alternate the colours of the groups of data, which in turn will greatly aid the user who is viewing the report, by ensuring that the data is in a much more visible format.
To enable you to alternate report group colours, all that is required is that the following code is added to the On_Format Event Procedure of the reports Group Header:
The code is added to the On Format event of the GroupHeader
Option Compare Database Option Explicit Dim blnalternate As Boolean Private Sub GroupHeader0_Format(Cancel As Integer, FormatCount As Integer) If blnalternate Then Detail.BackColor = 15263976 GroupHeader0.BackColor = 15263976 Else Detail.BackColor = 14811135 GroupHeader0.BackColor = 14811135 End If blnalternate = Not (blnalternate) End Sub
When we run the report, this demonstrates how the grouping will appear:
Microsoft Access report showing alternate row colours
This code sample should work in Access 97, 2000, XP and 2003.