Merge to Microsoft Outlook
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We can use Microsoft Access data as the data source for a Microsoft Word Mail Merge document. The Access data can be used in exactly the way needed to create a personalised letter in Word.
Often your database is going to be storing specific types of information; many times this information is going to be related to personal data such as names, addresses and other contact type information. If, for example, your personnel department were wanting to mail out information to each employee, they could print out information showing the employees names and addresses, and then re-key this information into a Microsoft Word document with the text of the letter.
This approach would be extremely tedious and time consuming, but would get the job done. However, Microsoft Access contains Office Links, with a much easier way of merging Microsoft Access data with Microsoft Word - one that eliminates the unnecessary retyping of the information.
To merge an Access table or query with an existing Microsoft Word document:
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Mail Merge for Microsoft Access
The easy solution to create Microsoft Word, Excel, Email or PDF documents from data in your MS Access database. Documents of any level of complexity can be created easily (contracts, invoices, reports). Supports email mail merge, labels and envelopes, directory reports and listings. Free Trial Version available to download.