After you run the Security Wizard, you can manually change database and object permissions for user and group accounts in a workgroup. It's advisable to assign permissions to groups, not to users, because each user inherits the permissions assigned to the group.
Each user has access to nine types of permission for data or objects in a database. The following table describes the nine types of permission, and what each type enables a user to do. To read more about these permissions, search Microsoft Access Help for permissions, display the topic Work With Permissions, and select Types Of Permissions.
|Permission||Allows a user to||Objects involved|
|Open/Run||Open a database, form, or report. Run a macro.||Databases, forms, reports, and macros.|
|Open Exclusive||Open a database on a network, while ensuring that others cannot open the database while the first user has it open.||Tables, queries, forms, reports, macros, and modules.|
|Read Design||View the design of objects. No changes to the design are allowed.||Tables, queries, forms, reports, macros, and modules.|
|Modify Design||Change the design of objects and delete objects.||Tables, queries, forms, reports, macros, and modules.|
|Administer||Set database passwords, replicate databases, and change startup properties. Have full access to objects and data, and assign permissions for objects.||Databases, tables, queries, forms, reports, macros, and modules.|
|Read Data||View data, but not table designs or query designs.||Tables and queries.|
|Update Data||View and edit data, but not insert or delete data.||Tables and queries.|
|Insert Data||View and insert data, but not change or delete data.||Tables and queries.|
|Delete Data||View and delete data, but not change or insert data.||Tables and queries.|
Before starting the following exercise you should have already completed the previous tutorials within this security section; details of each can be found at the bottom of this page.
|Order Entry||Query||Read Design, Read Data, Update Data, Insert Data, Delete Data - all Queries|
|Form||Open/Run, Read Design - all Forms|
|Report||Open/Run, Read Design - all Reports|
|Macro||Open/Run - all Macros|
|Table||Read Data, Read Design - all Tables|
|Query||Read Data, Read Design - all Queries|
|Form||Open/Run - all Forms|
|Report||Open/Run - all Reports|
|Macro||Open/Run - all Macros|
Now that you have assigned your security for the groups and users, you will want to Test Your Microsoft Access Security.
Go to page:
If you are serious about your Microsoft Access security, then you should check out Garry Robinson's book Real World Microsoft Access Database Protection and Security
About the book:
Microsoft Access is the most popular desktop database in the world today and its very popularity means that its security measures can be easily compromised. Real World Microsoft Access Database Protection and Security takes a different approach than all the other Access books in the market by focusing from the start on all the issues that will help protect your database. It approaches protection and security from a task-by-task perspective and provides details that when put together will make your database more secure.
This book will help you to keep your staff from looking at your salary tables, stop your customers from looking at the design of your software that you distribute, and help you decide which security options are worth doing and which are generally a waste of your time.
Garry writes from a very experienced developer's point of view and he discusses in detail how to program all types of security issues including hiding tables as system tables, producing databases that password cracker software cannot easily crack, backing-up databases, menus, queries, and even user surveillance.